Self-assessment required for anyone entering campus

Anyone visiting campus must first complete a self-assessment. Photo courtesy of stcloudstate.edu

Editor’s note: Due to site maintenance, this article was republished on Oct. 7, 2020. This article was originally published on Sept. 1, 2020.

University Communications sent out an email on the evening of Aug. 10 regarding a policy change effective Aug. 11.

The new policy is a self-assessment tool that all faculty, students, and visitors will be required to take before they will be allowed to enter an office.

Anyone planning on going to campus must first take the self-assessment and must do so each day they plan to go.

The assessment is only a handful of questions simply asking where you plan on attending classes, if you have experienced any symptoms of COVID-19 not explained by another health condition, or if you have had exposure to a positive COVID-19 case recently.

The University cannot require people to answer the self-assessment; however, employees and students could face consequences if they do not comply and can no longer fulfill the expectations. While the information will not be stored in personnel files, MINNSTATE will hold onto the classified information for one year.

“Presently, we are focusing on educating and developing healthy habits that includes completing the assessment each day,” wrote Director of Public Safety Jenn Furan Super, “We will have random greeting sessions across campus lead by campus leaders asking our students, employees, and guests to complete the assessment as they enter buildings.  Participants at special events on campus are asked to show their ‘green screen’ upon entering the venue.”

After completing the assessment, those who pass will be sent an email with a green “pass” that faculty, students, and visitors may be asked to show when entering offices or buildings on campus. The pass is only good for one day. Those who “fail” the assessment will result in a red screen and will be asked not to enter campus.

“If we identify a student that has symptoms or is considered a close contact while on campus we will recommend they contact the SCSU Medical Clinic for guidance on how to proceed,” wrote Furan Super, “In the meantime, we will ask they consider leaving campus and to only have contact with people [if] absolutely necessary.  If we identify an employee that has symptoms or is considered a close contact while on campus we will work with Human Resources for guidance how to proceed.”

For those who do not have access to a device to take the self-assessment before entering campus, many offices have a paper version to fill out and the University is working on obtaining kiosks across campus for this purpose.

The self-assessment tool is used at all MINNSTATE institutions and is managed by select individuals due to the nature of the information.

“At each of our colleges and universities, access is limited to two IT professionals who manage the tool for their institution – a primary and a backup,” Doug Anderson, Minnesota State Director of Communication and Media, shared. “Additionally, the president of each institution may delegate access to the data as necessary, for example, to CHROs or other executives.”

In addition to the designated individuals at each institution, MINNSTATE stores the data as well.

“The data collected by the tool for each of the colleges and universities is also rolled up to the Minnesota State system office,” Anderson shared. “Access to this data is limited to two IT professionals who administer the tool and select senior staff as designated by the chancellor.”

At the time this update was made, St. Cloud State had not responded to an email requesting the names of those who were designated to manage the data for the University.

This article was updated on Sept. 14 at 4 p.m. to include new information.

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Anna Panek

Anna is a junior at St. Cloud State University and is double majoring in Math Education and Spanish Education, with a minor in Special Education. She is the Managing Editor for the University Chronicle this year. When she is not at campus attending class, working as a learning assistant or math tutor, or writing for the University Chronicle, she enjoys volunteering, reading, being overly competitive at board games, and telling horribly funny puns.

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